TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 17-002-11 Furnish and Deliver Cylinder Gases and Bulk Liquid Argon to Various Locations for a One (1) Year Period, estimated cost $77,500.00
Body
Dear Sir:
On January 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids to furnish and deliver cylinder gases and bulk liquid argon to various locations for a one-year period.
In response to a public advertisement of January 18, 2017, a bid opening was held on January 31, 2017. The bid tabulation for this contract is:
GROUP A: LAB GASES (CYLINDERS)
NO BIDS RECEIVED
GROUP B: LAB GASES (DEWAR TANKS)
NO BIDS RECEIVED
GROUP C: INDUSTRIAL GASES
NO BIDS RECEIVED
GROUP D: FREON
RMA SUPPLY D/B/A, JOHNSTONE SUPPLY $19,977.00
GROUP E: PROPANE GAS
NO BIDS RECEIVED
GROUP F: BREATHING GASES
AIR ONE EQUIPMENT, INC. $2,032.00
Six hundred thirty-six (636) companies were notified of this contract being advertised and nine (9) companies requested specifications.
The sole bid received for Group D from RMA Supply, D/B/A Johnstone Supply was approximately 51% over the District’s estimate of $13,000.00 and is considered too high for an award. The sole bid received from Air One Equipment, Inc., for Group F was approximately 190% over the District’s estimate of $700.00 and is considered too high for an award. Therefore, these bids have been rejected in the public’s best interest. The Director of Procurement and Materials Management has notified RMA Supply, D/B/A Johnstone Supply, and Air One Equipment, Inc. of this action.
The contract will be revised and re-advertised at a future date.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017