TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois, to Elam Private Detective, Inc., in an amount not to exceed $162,651.50, Account 101-66000-612490, Requisition 1431171
Body
Dear Sir:
On November 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-666-11, Security Services at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of January 11, 2017, a bid opening was held on January 31, 2017. The bid tabulation for this contract is:
elam Private Detective, Inc. $162,651.50
A P PRIVATE DETECTIVE & SECURITY AGENCY $174,625.00
PAGE SECURITY, INC. $183,700.00
One hundred forty-four (144) companies were notified of this contract being advertised and twenty-four (24) companies requested specifications.
Elam Private Detective, Inc., is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $200,000.00, placing the total bid of $162,651.50, approximately 18.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because of the limited number of potential bidders.
The contract will require approximately two (2) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-666-11 to Elam Private Detective, Inc., in an amount not to exceed $162,651.50, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will expire on December 31, 2018.
Funds are available in 2017, in the amount of $71,620.12, in Account 101-66000-612490. The estimated expenditure for 2018 is $91,031.38. Funds for the 2018 expenditure are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:ps
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017