TRANSMITTAL LETTER FOR BOARD MEETING OF FEBRUARY 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Issue purchase orders to Boerger LLC, to Furnish and Deliver Boerger Pump Parts and Equipment to Various Locations, for a two-year period, in an amount not to exceed $160,000.00, Accounts 101-66000, 67000, 68000, 69000-623270
Authorization is requested to issue purchase orders to Boerger LLC, to furnish and deliver Boerger pump parts and equipment to various locations, on an as needed basis, for approximately a two-year period. All pump parts and equipment will be delivered prior to November 30, 2018.
Boerger LLC, the sole source distributor for Boerger pump parts and equipment, has submitted prices for the parts and equipment required. Purchase orders will be issued for pump parts as needed based on the prices received from Boerger LLC. Inasmuch as Boerger LLC is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
The parts and equipment are needed by the trades to perform their work.
Boerger LLC is not registered to transact business in Illinois, but has submitted a certificate of good standing from the State of Minnesota. The Director of the Maintenance and Operations Department has given approval to move forward with the recommendation to award.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Boerger LLC, in an amount not to exceed $160,000.00. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by Boerger LLC.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods. The estimated expenditures for the periods of 1/1/2017 through 11/30/2017 and 12/1/2017 through 11/30/2018 are $80,000.00 respectively. Funds are available for the 2017 expenditures in Accounts 101-66000, 67000, 68000, 69000-623270. Funds for the 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:jk
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for February 16, 2017