TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease and close purchase order for Neuson Law, P.C. for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense in the amount of $16,667.00 and to increase and amend agreements with Dennis Noble & Associates, P.C. in an amount of $7,080.00, from an amount of $236,944.17, to an amount not to exceed $244,024.17, and with Heyl, Royster, Voelker & Allen, P.C. in an amount of $9,587.00, from an amount of $49,999.28, to an amount not to exceed $59,586.28, Account 101-25000-612430, Purchase Orders 3085828, 3085891 and 3085933.
Body
Dear Sir:
On June 4, 2015, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue purchase orders and enter into agreements for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense with Dennis Noble & Associates, P.C. in an amount not to exceed $170,000.00 (Purchase Order 3085891), and with Neuson Law, P.C., in an amount not to exceed $80,000.00 (Purchase Order 3085828) and with Heyl, Royster, Voelker & Allen, P.C. in an amount not to exceed $50,000.00 (Purchase Order 3085933). These contracts expire on May 31, 2017.
As of February 2, 2017 the attached list of change orders has been approved. The effect of these change orders resulted in an increase of the purchase order to Dennis Noble & Associates, P.C. in an amount of $66,944.17 (a 39.38% increase) from the original amount awarded of $170,000.00, to a contract value of $236,944.17; and an increase of the purchase order to Neuson Law P.C. in an amount of $609.48 (a 0.01% increase) from the original amount of $80,000.00, to a contract value of $80,609.48; and a decrease in the purchase order for Heyl, Royster, Voelker & Allen, P.C. in an amount of $0.72 (a 0.00% decrease) from the original amount of $50,000.00 to $49,999.28.
Neuson Law, P.C. chose to end their association with the Metropolitan Water Reclamation District for these services. The remaining active Neuson Law P.C. files were distributed to Dennis Noble & Associates, P.C. and Heyl. Royster, Voelker & Allen, P.C. for continued legal representation on workers’ compensation cases for the period ending May 31, 2017 which will require an increase to these two remaining purchase orders.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute change orders to decrease and close purchase order for Neuson Law, P.C. for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense in the amount of $16,667.00 and to increase and amend agreements with Dennis Noble & Associates, P.C. in an amount of $7,080.00, from an amount of $236,944.17, to an amount not to exceed $244,024.17, and with Heyl, Royster, Voelker & Allen, P.C. in an amount of $9,587.00, from an amount of $49,999.28, to an amount not to exceed $59,586.28.
These change orders are in compliance with the Illinois Criminal Code since they are germane to the contract as signed, and are in the best interest of the District.
Funds are available in Account 101-25000-612430.
Requested, Beverly K. Sanders, Director of Human Resources
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 2, 2017
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