TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-670-11, Repair Maintenance of Debris, Pontoon and Skimmer Boats, Groups A and B to Marine Services Corporation, in an amount not to exceed $113,200.00, Account 101-66000-612790, Requisition 1434139
Body
Dear Sir:
On December 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-670-11, Repair Maintenance of Debris, Pontoon and Skimmer Boats. The contract expires on December 31, 2018.
In response to a public advertisement of January 25, 2017, a bid opening was held on February 7, 2017. The bid tabulation for this contract is:
Group A: Debris Boat
Marine services corporation $79,100.00
Group B: Pontoon and skimmer boats
Marine services corporation $34,100.00
One hundred twenty-three (123) companies were notified of this contract being advertised and six (6) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: outside radius of work area and could not bid profitably. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Marine Services Corporation, the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $120,000.00, placing the bid of $113,200.00 approximately 5.6 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the limited number of potential bidders available to bid.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-670-11, Groups A and B to Marine Services Corporation, in an amount not to exceed $113,200.00.
The contract will require approximately twenty (20) people for the services.
The bid deposit, in the amount of $6,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2017 expenditures, in the amount of $48,200.00, are available in Account 101-66000-612790. The estimated expenditures for 2018 are $65,000.00. Funds for the 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 2, 2017