TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-063-12 (Re-Bid), Furnish and Deliver V-Belts and Conveyor Belts to Various Locations for a One-Year Period, Groups A and B to Accent Bearings Company, Inc., in a total amount not to exceed $29,285.42, Account 101-20000-623270
Body
Dear Sir:
On September 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-063-11 furnish and deliver v-belts and conveyor belts to various locations for a one year period, beginning approximately December 1, 2016 and ending November 30, 2017.
In response to a public advertisement of September 14, 2016, a bid opening was held on October 4, 2016. All bids received for Groups A and B were rejected, as reported, at the October 20, 2016 Board meeting.
In response to a public re-advertisement of January 18, 2017, a bid opening was held on January 31, 2017. The bid tabulation for this contract is:
GROUP A: V- Belts
ACCENT BEARINGS COMPANY, INC. $5,187.42
cONVEYALL iNDUSTRIAL sUPPLY, iNC. *$5,243.63
BEARINGS & INDUSTRIAL SUPPLY CO., INC. $7,820.71
RMA SUPPLY, d.b.a. JOHNSTONE SUPPLY *$11,195.90
ATLAS & ASSOCIATES, INC. *$12,157.00
*corrected total
GROUP B: CONVEYOR BELTS
BELCON/REGIS GROUP, INC. $16,779.00
ACCENT BEARINGS COMPANY, INC. $24,098.00
ATLAS & ASSOCIATES, INC. $27,815.00
cONVEYALL iNDUSTRIAL sUPPLY, iNC. *$32,128.30
*corrected total
One hundred sixty-nine (169) companies were notified of the contract being advertised and twenty-six (26) companies requested specifications.
Accent Bearings Company, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $6,500.00, placing the total bid of $5,187.42 approximately 20.0 percent below the estimate.
Belcon/Regis Group, Inc., the low bidder for Group B, did not bid all of the items in this group in accordance with the contract requirements. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Belcon/Regis Group, Inc., of this action.
Accent Bearings Company, Inc., the lowest responsible bidder for Group B, is proposing to perform this contract in accordance with the specifications. The estimated cost for this contract was $32,000.00, placing the total bid of $24,098.00 approximately 24.7 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-063-12 (Re-Bid), Groups A and B to Accent Bearings Company, Inc., in a total amount not to exceed $29,285.42.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623270.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:np
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 2, 2017
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