TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 2, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-607-21, Furnish and Deliver Utility Vehicles to Various Locations, to Shorewood Home & Auto, Inc., in an amount not to exceed $866,763.09, Account 201-50000-634860, Requisition 1441318
Body
Dear Sir:
On November 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-607-21, Furnish and Deliver Utility Vehicles to Various Locations.
In response to a public advertisement of January 11, 2017, a bid opening was held on January 31, 2017. The bid tabulation for this contract is:
SHOREWOOD HOME & AUTO INC. $866,763.09
ARENDS HOGAN WALKER LLC D/B/A AHW LLC $895,454.61
ATLAS BOBCAT, INC. $904,994.13
INDI ENTERPRISE, INC. *$911,418.03
BUCK BROTHERS, INC. $917,187.00
GROWER EQUIPMENT & SUPPLY COMPANY $979,259.43
*corrected total
Seven hundred sixty-four (764) companies were notified of this contract being advertised and forty-two (42) companies requested specifications.
Shorewood Home & Auto Inc., the lowest responsible bidder for this contract, is proposing to perform the contract in accordance with the specifications.
The estimated cost for this contract was $866,400.00, placing the total bid of $866,763.09 approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) was not included because this is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included because this is primarily a furnish and deliver contract.
The bid deposit, in the amount of $43,300.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-607-21 to Shorewood Home & Auto, Inc., in an amount not to exceed $866,763.09.
Funds for the expenditure are available in Account 201-50000-634860.
The Contractor shall deliver all vehicles, accessories and manuals within 60 calendar days after the mailing date of the Purchase order.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 2, 2017