TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-627-11, Repairs to Air Compressors and Air Dryers at Various Locations, estimated cost $94,800.00, Accounts 101-67000/68000/69000-612600/612650, Requisitions 1459485, 1459489, and 1459500
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-627-11, Repairs to Air Compressors and Air Dryers at Various Locations, at the request of the Maintenance and Operations Department.
The purpose of this contract is to obtain the repair services of trained and qualified field technicians and all necessary labor, tools, materials, equipment, parts and appurtenances necessary for contingency and emergency repairs to air compressors and air dryers, at various locations for a three-year period.
The estimated cost for this contract is $94,800.00. The estimated 2017, 2018, 2019 and 2020 expenditures are $15,150.00, $32,900.00, $32,900.00 and $13,850.00, respectively.
The bid deposit for this contract is $4,700.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D, will not be included in this contract due to the specialized nature of the services required and because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The tentative schedule for this contract is as follows:
Advertise April 12, 2017
Bid Opening May 2, 2017
Award June 1, 2017
Completion June 30, 2020
Funds for 2017 are available in Accounts 101-67000/68000/69000-612600/612650. Funds for subsequent years, 2018, 2019 and 2020, are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-627-11.
Requested, John P. Murray, Director of Maintenance & Operations, BAP:SO’C:MAG:JR:DR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017