TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 16-704-21 Furnish, Deliver and Install an Upgraded Coarse Screen Conveyor System at the North Branch Pumping Station, estimated cost $150,000.00, Account 201-50000-645600, Requisition 1448471
Body
Dear Sir:
Contract documents and specifications have been prepared to furnish, deliver and install an upgraded coarse screen conveyor system at the North Branch Pumping Station, at the request of the Maintenance and Operations Department.
The purpose of this contract is to replace the existing coarse screen conveyor equipment with a more robust system that will perform better under the heavy loading conditions that the North Branch Pumping Station experiences.
The estimated cost for this contract is $150,000.00. The estimated 2017 and 2018 expenditures are $135,000.00 and $15,000.00, respectively.
The bid deposit for this contract is $7,500.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed is within the “Mechanical” category for establishing Minority Business Enterprises (MBE), Women Business Enterprises (WBE) and Small Business Enterprises (SBE) utilization goals. The MBE, WBE and SBE utilization goals for this contract are: 20% MBE, 9% WBE and 10% SBE.
The tentative schedule for this contract is as follows:
Advertise April 5, 2017
Bid Opening April 25, 2017
Award May 18, 2017
Completion June 30, 2018
Funds for 2017 are available in Account 201-50000-645600. Funds for 2018 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 16-704-21.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017