TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2016
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-618-13 (Re-Bid), Inspecting, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations, to Sure Fire Protection, Inc., in an amount not to exceed $181,725.00, Account 101-69000-612780, Requisition 1422518
Body
Dear Sir:
On April 21, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-618-11, Inspecting, Repairing, Recharging and Pressure Testing of Fire Suppression Systems at Various Locations.
In response to a public advertisement of May 25, 2016, a bid opening was held on June 14, 2016. The sole bid was rejected as reported at the Board meeting of July 7, 2016.
In response to a public re-advertisement of September 14, 2016, a bid opening was held on October 4, 2016. The sole bid was rejected as reported at the Board meeting of December 1, 2016.
Authorization to amend Board Order of April 21, 2016 was granted at the Board meeting of December 1, 2016. The contract estimate was increased and the bonding requirement was removed.
In response to a public re-advertisement of January 4, 2017, a bid opening was held on January 31, 2017.
SURE FIRE PROTECTION, INC. $181,725.00
SIMPLEX GRINNEL, LP $241,200.00
One hundred ninety-eight (198) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Sure Fire Protection, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $198,000.00, placing their bid of $181,725.00 approximately 8.2 percent below the estimate.
The work under this contract shall commence upon approval of the Contractor’s bond and terminate three years thereafter.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because this contract indicates that neither direct nor indirect subcontracting opportunities will be practicable or cost-effective.
The contract will require approximately two to three people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-618-13 (Re-Bid) to Sure Fire Protection, Inc., in an amount not to exceed $181,725.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2017 expenditure, in the amount of $59,855.00, are available in Account 101- 69000-612780. The estimated expenditure for 2018 is $60,605.00, and for 2019 is $61,265.00. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017