TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-028-11, Furnish and Deliver Miscellaneous Laboratory Supplies to Various Locations for a One (1) Year Period, Group A to Fisher Scientific Company, LLC, in an amount not to exceed $48,206.00, and Group B to Thomas Scientific, Inc., in an amount not to exceed $14,991.55, Account 101-20000-623570
Body
Dear Sir:
On January 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-028-11 furnish and deliver miscellaneous laboratory supplies to various locations for a one (1) year period, beginning approximately April 1, 2017 and ending March 31, 2018.
In response to a public advertisement of January 25, 2017, a bid opening was held on February 7, 2017. The bid tabulation for this contract is:
GROUP A: FILTERS
FISHER SCIENTIFIC COMPANY, LLC $48,206.00
THOMAS SCIENTIFIC, INC. $49,860.21
COLONIAL SCIENTIFIC, INC. $54,693.69
MG SCIENTIFIC, INC. $57,321.07
VWR INTERNATIONAL, LLC $69,965.35
GROUP B: LABORATORY SUPPLIES
THOMAS SCIENTIFIC, INC. $14,991.55
COLONIAL SCIENTIFIC, INC. *$19,718.46
FISHER SCIENTIFIC COMPANY, LLC $22,403.49
VWR INTERNATIONAL, LLC $26,420.89
*corrected total
Three hundred twenty-three (323) companies were notified of the contract being advertised and twenty five (25) companies requested specifications.
Fisher Scientific Company, LLC, the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $49,000.00, placing their bid of $48,206.00 approximately 1.6 percent below the estimate.
Thomas Scientific, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group B of this contract was $15,000.00, placing their bid of $14,991.55 approximately equal to the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-028-11, Group A to Fisher Scientific Company, LLC, in an amount not to exceed $48,206.00 and Group B to Thomas Scientific, Inc., in an amount not to exceed $14,991.55.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017
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