TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of proposals for 16-RFP-09, Design, Build, Operate and Maintain a Native Plant and Tree Nursery at the Hanover Park Water Reclamation Plant, Fischer Farm, estimated cost $2,500,000.00
Body
Dear Sir:
On April 7, 2016, the report on advertisement for the request for proposal 16-RFP-09, Design, Build, Operate and Maintain a Native Plant and Tree Nursery at the Hanover Park Water Reclamation Plant, Fischer Farm, was sent to the Board of Commissioners.
On May 4, 2016, the request for proposal was advertised and responses were received on June 3, 2016.
Six hundred twenty-three (623) firms were notified of this request for proposal (RFP) and twenty-four (24) firms requested proposal documents. The tabulation of proposers is as follows:
INDUSTRIA, INC.
The estimated cost for the project was $2,500,000.00 and the best and final offer from Industria, Inc. was $3,675,775.00, which is 47% over the estimated cost and is considered too high to award. The Director of Maintenance and Operations and the Director of Procurement and Materials Management determined that the scope of work should be divided into two contracts to attract more competitive bids. One of the contracts will contain specifications for the construction portion of this project and the other contract will be for the maintenance and operation of the tree nursery.
Therefore, the sole bid received is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Industria, Inc., of this action.
The request for proposal 16-RFP-09 will not be re-advertised.
Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm