TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-056-12 (Re-Bid), Furnish and Deliver Miscellaneous Hardware to Various Locations for a One (1) Year Period, Group A to J & L Fasteners and General Maintenance Supplies, Inc. in an amount not to exceed $14,942.48, Account 101-20000-623110
Body
Dear Sir:
On July 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-056-11 furnish and deliver miscellaneous hardware to various locations for a one (1) year period, beginning approximately October 1, 2016 and ending September 30, 2017.
In response to a public advertisement of July 20, 2016, a bid opening was held on August 9, 2016.
All bids for Group A of this contract were rejected, as reported, at the September 15, 2016 Board Meeting.
In response to a public re-advertisement of February 1, 2017, a bid opening was held on February 14, 2017. The bid tabulation for this contract is:
GROUP A: MISC HARDWARE
J & L FASTENERS AND GENERAL MAINTENANCE $14,942.48
SUPPLIES, INC.
LIBERTY FASTENER COMPANY *$30,211.16
*corrected total
Two-hundred eighteen (218) companies were notified of the contract being advertised and twenty-three (23) companies requested specifications.
J & L Fastener and General Maintenance Supplies, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group A of this contract was $20,000.00, placing their bid of $14,942.48 approximately 25.3% below the estimate.
J & L Fastener and General Maintenance Supplies, Inc., has submitted a certificate of good standing from the State of Indiana. The Director of the Department of Procurement and Materials Management approved the award to J & L Fastener and General Maintenance Supplies, Inc.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-056-12 (Re-Bid), Group A to J & L Fastener and General Maintenance Supplies, Inc., in an amount not to exceed $14,942.48.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. Funds are available in Account 101-20000-623110.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017
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