TRANSMITTAL LETTER FOR BOARD MEETING OF MARCH 16, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-003-12 (Re-Bid), Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, Group B, to Fisher Scientific Company, LLC in an amount not to exceed $56,279.02, Account 101-20000-623570
Body
Dear Sir:
On October 20, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-003-11, Furnish and Deliver Laboratory Disposable Gloves and Flexible Tubing to Various Locations for a One (1) Year Period, beginning approximately January 1, 2017 and ending December 31, 2017.
In response to a public advertisement of November 9, 2016, a bid opening was held on November 29, 2016. All bids for Group B were rejected, as reported at the January 5, 2017 Board meeting.
In response to a public re-advertisement on February 8, 2017, a bid opening was held on February 28, 2017. The bid tabulation for this contract is:
LABORATORY GLOVES
MAGID GLOVE AND SAFETY Manufacturing
COMpaNY, LLC $47,106.53
FISHER SCIENTIFIC COMPANY, LLC $56,279.02
THOMAS SCIENTIFIC, INC. $58,380.29
EMERGENT SAFETY SUPPLY $60,394.76
CONNEY SAFETY PRODUCTS $78,679.54
PRODUCTS UNLIMITED, INC. $81,125.00
Six hundred and seventy-eight (678) companies were notified of this contract being advertised and forty-one (41) companies requested specifications.
Magid Glove and Safety Manufacturing Company, LLC, the lowest bidder, offered five (5) substitutions. The palm and finger minimum thickness of the gloves offered did not meet contract specifications. The palm thickness for the offered gloves was 3.2 millimeters, while the contract specification called for a palm thickness of 5.1 millimeters. The finger thickness for the offered gloves was 3.6 millimeters, while the contract specification called for a finger thickness of 5.5 millimeters. Therefore, the bid was rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Magid Glove and Safety Manufacturing Company, LLC of this action.
Fisher Scientific Company, LLC, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $65,000.00, placing the total bid of $56,279.02, approximately 13.4 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-003-12 (Re-Bid), to Fisher Scientific Company, LLC, in an amount not to exceed $56,279.02.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for March 16, 2017
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