TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-656-11 Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, estimated cost $423,000.00, Accounts 101-66000/67000/68000/69000-601100/612600/612620/612650/623070, Requisitions 1420421, 1413584, 1413254 and 1412659
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-656-11, Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, at the request of the Maintenance and Operations Department.
This contract is to provide technical phone support services for Allen-Bradley/Rockwell Automation products and systems; offer teacher-led training to District personnel in several topics at the manufacturer’s training facility; provide refurbished Allen-Bradley parts; and, design and commission one project. Physical installation of the project will be performed by District trades. The project consists of reprogramming one programmable logic controller (PLC) to control a centrifuge. The contract expenditures will be allocated as 34% for phone support, 14% for training, 38% for refurbished parts, and 14% for the project.
The estimated cost of this contract is $423,000.00. The estimated 2017 and 2018 expenditures are $230,000.00 and $193,000.00, respectively.
The bid deposit for this contract is $21,150.00.
The Multi-Project Labor Agreement (MPLA) and the Revised Appendix D are not included in this contract due to the specialized nature of the work. Any trade work required will be performed by District trades.
The tentative schedule for this contract is as follows:
Advertise April 12, 2017
Bid Opening April 25, 2017
Award May 18, 2017
Completion December 31, 2018
Funds are available in 2017 in Accounts 101-66000/67000/68000/69000-601100/612600/612620/612650/623070. Funds for 2018 are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-656-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO'C:MAG:JR:JMC
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017