TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 17-604-11, Furnish and Deliver Air Handling Coils to Various Locations, estimated cost $110,485.00
Body
Dear Sir:
On November 3, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-604-11, Furnish and Deliver Air Handling Coils to Various Locations.
In response to a public advertisement of February 22, 2017, a bid opening was held on March 14, 2017. The bid tabulation for this contract is:
AFFILIATED STEAM EQUIPMENT COMPANY $137,790.00
INDI ENTERPRISE, INC. *$218,394.44
*corrected total
One thousand two hundred seventy-three (1273) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
The bid submitted by Affiliated Steam Equipment Company did not meet the specifications of the contract documents. The firm added their own terms and conditions, exceptions to delivery and liquidated damages. In addition, the firm submitted multiple prices for Items 1A and 2A. Therefore, the bid is considered non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Affiliated Steam Equipment Company of this action.
The bid submitted by Indi Enterprise, Inc., is approximately 98 percent above the estimate and considered too high for an award. Therefore, their bid is rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Indi Enterprise, Inc., of this action.
The Maintenance and Operations Department will re-advertise this contract as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017