TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 16-815-22 (Re-Bid), Furnish and Deliver One Gear Reducer to the Calumet Water Reclamation Plant, to Chicago Chain and Transmission Company, in an amount not to exceed $202,377.00, Account 201-50000-634620, Requisition 1436946
Body
Dear Sir:
On October 6, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-815-21, Furnish and Deliver One Gear Reducer to the Calumet Water Reclamation Plant.
In response to a public advertisement on November 16, 2016, a bid opening was held on November 29, 2016. There were no bids for this contract.
In response to a public re-advertisement on March 1, 2017, a bid opening was held on March 21, 2017. The bid tabulation for this contract is:
CHICAGO CHAIN AND TRANSMISSION COMPANY $202,377.00
INDI ENTERPRISE, INC. $205,879.79
One thousand five hundred forty-three (1,543) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
Chicago Chain and Transmission Company, the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.
The estimated cost of this contract is $225,000.00, placing the bid of $202,377.00 approximately 10.1 percent below the estimate.
The contractors shall furnish the equipment within 180 calendar days from the mailing date of the purchase order.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 16-815-22 (Re-Bid), to Chicago Chain and Transmission Company, in an amount not to exceed $202,377.00.
The bid deposit, in the amount of $11,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634620.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017