TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-640-11, Furnishing and Delivering Sodium Bisulfite, to PVS Chemical Solutions, Inc., in an amount not to exceed $2,224,784.00, Accounts 101-67000, 68000-623560, Requisitions 1436259, 1436260, 1437174, and 1445217
Body
Dear Sir:
On December 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-640-11, Furnishing and Delivering Sodium Bisulfite.
In response to a public advertisement of February 8, 2017, a bid opening was held on February 28, 2017. The bid tabulation for this contract is:
PVS CHEMICAL SOLUTIONS INC. $2,224,784.00
ALEXANDER CHEMICAL CORPORATION $2,607,518.50
SOUTHERN IONICS INC. $3,544,366.00
Three hundred eight (308) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
PVS Chemical Solutions Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $2,834,770.00, placing their bid of $2,224,784.00 approximately 21.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
The work under this contract will commence five days after the mailing of the purchase order and terminate three years thereafter.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-640-11 to PVS Chemical Solutions, Inc., in an amount not to exceed $2,224,784.00.
The bid deposit, in the amount of $56,700.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2017 expenditures, in the amount of $570,300.00, are available in Accounts 101-67000, 68000-623560. The estimated expenditures for 2018 are $724,700.00, for 2019 are $724,700.00, and for 2020 are $205,084.00. Funds for the 2018, 2019, and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017