TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 16-125-4F, McCook Reservoir Expanded Stage 2 Slope Stabilization and Retaining Walls, SSA, to Schwartz Excavating, Inc., in an amount not to exceed $7,338,677.00, plus a five (5) percent allowance for change orders in an amount of $366,933.85, for a total amount not to exceed $7,705,610.85, Account 401-50000-645630, Requisition 1440273
Body
Dear Sir:
On November 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 16-125-4F, McCook Reservoir Expanded Stage 2 Slope Stabilization and Retaining Walls, SSA.
In response to a public advertisement of November 30, 2016, a bid opening was held on February 14, 2017. The bid tabulation for this contract is:
SCHWARTZ EXCAVATING, INC. $7,338,677.00
JOSEPH J. HENDERSON & SON, INC. *$8,084,115.00
LANE CONSTRUCTION CORPORATION $8,373,750.00
WALSH CONSTRUCTION COMPANY II $8,512,959.64
MICHELS FOUNDATIONS, A DIVISION OF
MICHELS CORPORATION $9,125,527.75
PASCHEN STALWORTH JOINT VENTURE $9,277,000.00
PATH CONSTRUCTION COMPANY, INC. $9,669,250.00
RAUSCH INFRASTRUCTURE LLC $10,487,000.00
*corrected total
Seven hundred forty-four (744) companies were notified of this contract being advertised and eighty-nine (89) companies requested specifications.
Schwartz Excavating, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $11,200,000.00, placing their bid of $7,338,677.00 approximately 34.4 percent below the estimate.
Schwartz Excavating, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE and bidder offers themselves to satisfy SBE participation.
Schwartz Excavating, Inc., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required. It is anticipated that the following trades will be utilized on this contract: carpenters, cement workers/masons, electricians, laborers, operating engineers, pipe fitters/plumbers, and truck drivers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately one hundred twelve (112) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 16-125-4F to Schwartz Excavating, Inc., in an amount not to exceed $7,338,677.00, plus a five (5) percent allowance for change orders in an amount of $366,933.85, for a total amount not to exceed $7,705,610.85, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The estimated completion date is within 370 calendar days after approval of the Contractor’s Bond.
Funds are available in Account 401-50000-645630.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 6, 2017
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