TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 20, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase purchase orders and to exercise the option to extend the agreements for an additional twelve (12) month period for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense to Dennis Noble & Associates, P.C. in an amount of $101,992.00, from an amount of $244,024.17 to an amount not to exceed $346,016.17 and to Heyl, Royster, Voelker & Allen, P.C. in an amount of $48,008.00, from an amount of $59,586.28 to an amount not to exceed $107,594.28, Account 101-25000-612430, Purchase Orders 3085891 and 3085933
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Dear Sir:
On June 4, 2015, the Board of Commissioners authorized the Director of Procurement and Materials
Management to issue purchase orders and enter into agreements for Contract 15-RFP-11 Legal Services for Workers’ Compensation Defense with Dennis Noble & Associates, P.C. in an amount not to exceed $170,000.00 (Purchase Order 3085891), and with Neuson Law, P.C., in an amount not to exceed $80,000.00 (Purchase Order 3085828) and with Heyl, Royster, Voelker & Allen, P.C. in an amount not to exceed $50,000.00 (Purchase Order 3085933). The original agreement ran for two years with an option to extend for an additional one-year period utilizing the same fee schedule. The contracts expire on May 31, 2017.
As of March 7, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase of the purchase order to Dennis Noble & Associates, P.C. in an amount of $74,024.17 (a 43.54% increase) from the original amount awarded of $170,000.00, to a current value of $244,024.17; a close out and decrease of the purchase order to Neuson Law, P.C. in an amount of $16,083.02 (a 20.10% decrease) from the original amount awarded of $80,000.00, to a current value of $63,916.98; and an increase of the purchase order to Heyl, Royster, Voelker & Allen, P.C. in an amount of $9,586.28 (a 19.17% increase) from the original amount awarded of $50,000.00, to a current value of $59,586.28.
These change orders are required for continued legal representation on workers’ compensation cases. Additional funds are needed to continue the representation by Dennis Noble & Associates, P.C., and by Heyl, Royster, Voelker & Allen, P.C. for the period from June 1, 2017 to May 31, 2018.
These change orders are in compliance with the Illinois Criminal Code since the changes are germane to the contract.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute change orders to increase the purchase orders and to extend the agreements with Dennis Noble & Associates, P.C. in the amount of $101,992.00 from an amount of $244,024.17 to an amount not to exceed $346,016.17, and with Heyl, Royster, Voelker & Allen, P.C., in an amount of $48,008.00 from an amount of $59,586.28 to an amount not to exceed $107,594.28 for the twelve (12) month period from June 1, 2017 to May 31, 2018.
The estimated expenditures for years 2017 and 2018 for Dennis Noble & Associates, P.C. are $59,495.00 and $42,497.00, respectively. The estimated expenditures for years 2017 and 2018 for Heyl, Royster, Voelker & Allen, P.C. are $28,005.00 and $20,003.00, respectively.
Funds for the 2017 expenditures are available in Account 101-25000-612430. Funds for 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Requested, Beverly K. Sanders, Director of Human Resources, BKS:RAJ:RG:aw
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 20, 2017