TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 20, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-672-11 Furnishing and Delivering Tires for Heavy Equipment to Various Locations, estimated cost $105,000.00, Account 101-66000-623250, Requisition 1459145
Body
Dear Sir:
Contract documents and specifications have been prepared for furnishing and delivering tires for heavy equipment to various locations, at the request of the Maintenance and Operations Department. This contract will end December 31, 2017.
The purpose of this contract is for furnishing and delivering tires, rims and rim parts for wheel loaders, a motor grader, trucks, Bobcats, skid steers and lift trucks at various locations. The contract will also require the acceptance and disposal of any worn or damaged tires.
The estimated cost for this contract is $105,000.00.
The bid deposit for this contract is $5,200.00.
The contract specifications require that the contractor shall begin furnishing and delivering tires beginning five days after the mailing of a purchase order and all items shall be delivered by December 31, 2017.
The Multi-Project Labor Agreement is not included in this contract because it is a furnish and deliver type contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because it is a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise May 3, 2017
Bid Opening May 23, 2017
Award June 15, 2017
Completion December 31, 2017
Funds are available in Account 101-66000-623250.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-672-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 20, 2017