TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 20, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order to Landmark Ford Inc., to Furnish and Deliver one 2017 Ford Transit Cargo Van and one 2017 Ford Transit Passenger Van under the State of Illinois Joint Purchasing Contract No. 4018029, in an amount not to exceed $43,661.00, Account 201-50000-634860, Requisition 1462214.
Body
Dear Sir:
Authorization is requested to issue a purchase order to Landmark Ford Inc. to furnish and deliver one 2017 Ford Transit Cargo Van and one 2017 Ford Transit Passenger Van under the State of Illinois Joint Purchasing Contract No. 4018029. The District has the ability to participate in State of Illinois Contracts under the Government Joint Purchasing Act, 30 ILCS 525/0.01 et. seq.
The State currently has a competitively bid contract with Landmark Ford Inc., for the purchase of 2017 Ford Transit Cargo and Passenger Vans with flexible fuel gasoline engines. The invitation to bid was issued to establish a contract to enable all state agencies and authorized local governmental units to purchase current model year production vehicles during the contract period. The term of the contract began on April 13, 2015, and expires on September 30, 2017.
The planned vehicle replacements that have met the replacement criteria of 10 years or 100,000 miles, or have exceptionally high lifetime-to-date maintenance costs are listed below:
Unit Year Make Model Dept Sect Odometer Months in Service
2533 2005 Ford Freestar M&R 161 81,829 144
2541 2005 Ford Freestar M&R 122 120,632 144
The Multi-Project Labor Agreement is not applicable to this contract because it is primarily a furnish and deliver contract.
The Procurement and Materials Management Department believes that participating in the State’s contract will expedite the ordering and delivery of vehicles, and reduce administrative costs.
In view of the foregoing, it is requested that the Director of Procurement and Materials Management be authorized to issue said purchase order to Landmark Ford Inc. in an amount not to exceed $43,661.00.
Funds are available in Account 201-50000-634860.
Requested, Eileen M. McElligott, Administrative Services Officer, SAR:SKL:JJ:JRM:LSA
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 20, 2017