TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 20, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-701-21, Furnish and Deliver a Submersible Storm Pump for the Deerfield Reservoir, to Grundfos Water Utility, Inc., in an amount not to exceed $49,000.00, Account 201-50000-634650, Requisition 1434511
Body
Dear Sir:
On November 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-701-21, Furnish and Deliver a Submersible Storm Pump for the Deerfield Reservoir.
In response to a public advertisement of March 1, 2017, a bid opening was held on March 21, 2017. The bid tabulation for this contract is:
GRUNDFOS WATER UTILITY, INC. $49,000.00
XYLEM WATER SOLUTIONS USA, INC. $98,699.14
INDI ENTERPRISE, INC. $127,750.49
Seven hundred twenty (720) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
Grundfos Water Utility, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract is $100,000.00, placing their bid of $49,000.00 approximately 51 percent below the estimate.
The contractors shall furnish the equipment within 180 calendar days from the mailing date of the purchase order.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-701-21 to Grundfos Water Utility, Inc., in an amount not to exceed $49,000.00.
The bid deposit, in the amount of $5,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634650.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 20, 2017