TRANSMITTAL LETTER FOR BOARD MEETING OF APRIL 20, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-027-11, Furnish and Deliver Glass and Plastic Labware to Various Locations for a One (1) Year Period, Groups A and B to Fisher Scientific Company, LLC, in an amount not to exceed $62,226.65, and Group C to Qorpak, a Division of Berlin Packaging, LLC, in an amount not to exceed $48,091.19, Account 101-20000-623570
Body
Dear Sir:
On January 5, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-027-11 furnish and deliver glass and plastic labware to various locations for a one (1) year period, beginning approximately April 1, 2017 and ending March 31, 2018.
In response to a public advertisement of January 25, 2017, a bid opening was held on February 14, 2017.
The bid tabulation for this contract is:
GROUP A: GLASS LABWARE
FISHER SCIENTIFIC COMPANY, LLC *$29,685.01
MG SCIENTIFIC, INC. *$31,872.65
QORPAK, A DIVISION OF BERLIN PACKAGING *$33,276.03
COLONIAL SCIENTIFIC, INC. *$38,711.83
SPECTRUM LABORATORY PRODUCTS $41,606.11
GROUP B: PLASTIC LABWARE
QORPAK, A DIVISION OF BERLIN PACKAGING *$30,193.09
FISHER SCIENTIFIC COMPANY, LLC $32,541.64
MG SCIENTIFIC, INC. *$35,747.64
COLONIAL SCIENTIFIC, INC. *$41,686.09
GROUP C: COMMERCIAL GLASS
AND PLASTIC LABWARE
QORPAK, A DIVISION OF BERLIN PACKAGING *$48,091.19
MG SCIENTIFIC, INC. *$70,763.65
FISHER SCIENTIFIC COMPANY, LLC $72,771.14
SCIENTIFIC SPECIALTIES SERVICE, INC. *$74,062.63
SPECTRUM LABORATORY PRODUCTS $124,645.99
COLONIAL SCIENTIFIC, INC. $147,003.99
GROUP D: PLASTIC BOTTLES
MG SCIENTIFIC, INC. $24,121.55
QORPAK, A DIVISION OF BERLIN PACKAGING $28,596.51
FISHER SCIENTIFIC COMPANY, LLC *$31,793.47
SCIENTIFIC SPECIALTIES SERVICE, INC. $32,306.98
COLONIAL SCIENTIFIC, INC. $58,074.59
SPECTRUM LABORATORY PRODUCTS $87,899.72
*corrected total
Four hundred forty seven (447) companies were notified of the contract being advertised and twenty eight (28) companies requested specifications.
Fisher Scientific Company, LLC, the lowest responsible bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for Groups A and B of this contract was $59,500.00, placing the total bid of $62,226.65 approximately 4.3 percent above the estimate.
The low bid received for Group B from Qorpak, a Division of Berlin Packaging, offered 11 substitutions and 1 was determined to not meet contract specifications. The product offered did not meet the specified temperature requirement. Therefore, the bid received from Qorpak, a Division of Berlin Packaging, for Group B was rejected in the public’s best interest. The Director of Procurement and Materials Management has notified Qorpak, a Division of Berlin Packaging, of this action.
Qorpak, a Division of Berlin Packaging, the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $96,000.00, placing the total bid of $48,091.19 approximately 52.7 percent below the estimate.
The lowest bid of $24,121.55 for Group D, received from MG Scientific, Inc., was approximately 60% higher than the estimate of $15,000.00. Therefore, all bids received for Group D were rejected in the public’s best interest. The Director of Procurement and Materials Management has notified all bidders of this action. Group D will be re-advertised at a future date.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-027-11, Groups A and B to Fisher Scientific Company, LLC, in an amount not to exceed $62,226.65, and Group C to Qorpak, a Division of Berlin Packaging, in an amount not to exceed $48,091.19.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract. Funds are available in Account 101-20000-623570.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:CD:dp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for April 20, 2017
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