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File #: 17-0439    Version: 1
Type: Agenda Item Status: Deleted
File created: 4/12/2017 In control: Procurement Committee
On agenda: 5/4/2017 Final action: 5/4/2017
Title: Authority to award Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $8,426,000.00, plus a five (5) percent allowance for change orders in an amount of $421,300.00, for a total amount not to exceed $8,847,300.00, Account 401-50000-645650, Requisition 1440276 (Deferred from the April 20, 2017 Board Meeting)
Attachments: 1. Contract 11-240-3P Revised Appendix D Report.pdf, 2. Contract 11-240-3P Project View.pdf

 

TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2017

 

COMMITTEE ON PROCUREMENT

 

Mr. David St. Pierre, Executive Director

 

Title

Authority to award Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant, to IHC Construction Companies, L.L.C., in an amount not to exceed $8,426,000.00, plus a five (5) percent allowance for change orders in an amount of $421,300.00, for a total amount not to exceed $8,847,300.00, Account 401-50000-645650, Requisition 1440276 (Deferred from the April 20, 2017 Board Meeting)

Body

                     

Dear Sir:

 

On November 17, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 11-240-3P, Organic Waste Receiving Facility and Digester Gas Flare System Upgrade, Calumet Water Reclamation Plant.

 

In response to a public advertisement of December 14, 2016, a bid opening was held on February 14, 2017.  The bid tabulation for this contract is:

 

IHC CONSTRUCTION COMPANIES, L.L.C.                     $8,426,000.00

JOSEPH J. HENDERSON & SON, INC.                     $8,792,000.00

F. H. PASCHEN, S. N. NIELSEN & ASSOCIATES LLC                     $9,164,000.00

PATH CONSTRUCTION COMPANY, INC.                     $9,443,750.00                     

                                                                                    

Eight hundred fifteen (815) companies were notified of this contract being advertised and ninety-four (94) companies requested specifications.

 

IHC Construction Companies, L.L.C., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications.  The estimated cost for this contract is $10,500,000.00, placing their bid of $8,426,000.00 approximately 19.7 percent below the estimate. 

 

IHC Construction Companies, L.L.C., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report.  The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, 10 percent WBE and bidder offers MBE credits to satisfy SBE participation. 

 

IHC Construction Companies, L.L.C., has executed the Multi-Project Labor Agreement (MPLA) Certificate as required.  It is anticipated that the following trades will be utilized on this contract:  bricklayers, carpenters, cement masons, electricians, elevator constructors, iron workers, laborers, operating engineers, ornamental iron workers, painters, pipefitters, plumbers, sheet metal workers, skilled workers, and truck drivers.  The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.

 

The contract will require approximately one hundred eight (108) people for the services.

 

In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 11-240-3P to IHC Construction Companies, L.L.C., in an amount not to exceed $8,426,000.00, plus a five (5) percent allowance for change orders in an amount of $421,300.00, for a total amount not to exceed $8,847,300.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.

 

The estimated completion date is within 540 calendar days after approval of the Contractor’s Bond.

 

Funds are available in Account 401-50000-645650. 

 

Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm

Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2017

 

Attachments