TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease Contract 16-705-21, Rebuild Two Raw Sewage Pump Rotating Assemblies at the O’Brien Water Reclamation Plant, to HydroAire Service, Inc., in an amount of $24,000.00, from an amount of $218,984.00, to an amount not to exceed $194,984.00, Account 201-50000-645600, Purchase Order 5001565
Body
Dear Sir:
On August 4, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 16-705-21, Rebuild Two Raw Sewage Pump Rotating Assemblies at the O’Brien Water Reclamation Plant, to HydroAire Service, Inc., in an amount not to exceed $218,984.00. The contract terminated on February 3, 2017.
There have been no prior change orders to the contract.
A decrease in contract value is being requested to match the actual amount expended and to close the contract.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 16-705-21, in an amount of $24,000.00 (approximately 11.0% of the current contract value), from an amount of $218,984.00 to an amount not to exceed $194,984.00.
Funds will be restored to Account 201-50000-645600.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO’C:MAG:JR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of
the Board of Commissioners for May 4, 2017