TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to increase Contract 06-494-3P Centrifuge Building and Sludge Loading System Upgrades at the Egan Water Reclamation Plant and the Hanover Park Water Reclamation Plant, North Service Area, to IHC Construction Companies, LLC in an amount of $46,000.00, from an amount of $9,219,783.40, to an amount not to exceed $9,265,783.40, Accounts 201-50000-645650, 401-50000-645650 and 645750, Purchase Order 5001400
Body
Dear Sir:
On March 7, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to award Contract 06-494-3P Centrifuge Building and Sludge Loading System Upgrades at the Egan Water Reclamation Plant and the Hanover Park Water Reclamation Plant, North Service Area, to IHC Construction Companies, LLC, in an amount not to exceed $9,044,000.00. The scheduled contract completion date was March 25, 2015.
As of April 21, 2017, the attached list of change orders has been approved. The effect of these change orders resulted in an increase in an amount of $175,783.40 from the original amount awarded of $9,044,000.00. The current contract value is $9,219,783.40. The prior approved change orders reflect a 1.94% increase to the original contract value.
During operation of the reversible screw conveyor in the Dewatering Building at the Egan WRP, it was discovered that the two carbon steel intermediate hanger bearing assemblies in the reversible screw conveyor have been severely corroded and need to be replaced with stainless steel assemblies. In order to place the reversible screw conveyor back in operation in a timely matter, the engineer has determined that the procurement and installation of the two new stainless steel intermediate hanger bearing assemblies shall be performed and tracked on a time and material basis with a not to exceed amount of $46,000.00. The engineer reviewed the potential work required and stated via correspondence 671 that the Engineering Department would recommend its approval.
This change order is in compliance with the Illinois Criminal Code since the change is germane to the original contract as signed.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to increase Contract 06-494-3P in an amount of $46,000.00 (0.50% of the current contract value), from an amount of $9,219,783.40, to an amount not to exceed $9,265,783.40.
Funds are available in Account 401-50000-645650.
Requested, Catherine O’Connor, Director of Engineering, MVL:GR
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2017
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