TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders for Contract 17-685-51 Furnishing, Delivering and Administration of Rain Barrels, to Enviro World Corp., in an amount not to exceed $132,762.00, Account 501-50000-623990, Requisition 1458437
Body
Dear Sir:
On March 2, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-685-51, Furnishing, Delivering and Administration of Rain Barrels.
In response to a public advertisement on March 29, 2017, a bid opening was held on April 18, 2017.
The bid tabulation for this contract is:
ENVIRO WORLD CORP. $132,762.00
GREENLANE ENVIRONMENTAL & RECYCLING
SERVICES, INC. $159,500.00
Three hundred forty-four (344) companies were notified of this contract being advertised and eleven (11) companies requested specifications.
Enviro World Corp., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $153,700.00, placing their bid of $132,762.00 approximately 14 percent below the estimate.
The contract will terminate on December 31, 2019.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not applicable to the contract because it is primarily a furnish and deliver contract. However, the contract contained language requesting Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) participation on a voluntary basis, with no stated goals included. The bidder(s) were strongly encouraged to utilize any services of MBE, WBE and SBE firms on this contract. Enviro World Corp., offered 3 percent WBE participation.
The bid deposit, in the amount of $3,000.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and
Materials Management.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders for Contract 17-685-51, to Enviro World Corp., in an amount not to exceed $132,762.00.
Funds for the 2017 expenditures, in the amount of $32,046.00, are available in Account 501-50000-623990. The estimated expenditures for 2018 are $50,358.00, and for 2019 are $50,358.00. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2017