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File #: 17-0493    Version: 1
Type: Report Status: Filed
File created: 4/26/2017 In control: Procurement Committee
On agenda: 5/4/2017 Final action: 5/4/2017
Title: Report on rejection of bids for Contract 17-360-12 (Re-Bid), Public Tender of Bids a 10-Year Lease on 5.95 Acres of District Real Estate Located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16, estimated cost $117,000.00

 TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 4, 2017

 

COMMITTEE ON PROCUREMENT

 

Mr. David St. Pierre, Executive Director

 

Title

Report on rejection of bids for Contract 17-360-12 (Re-Bid), Public Tender of Bids a 10-Year Lease on 5.95 Acres of District Real Estate Located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16, estimated cost $117,000.00

Body

 

Dear Sir:

 

On December 1, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-360-11, Public Tender of Bids a 10-Year Lease on 5.95 Acres of District Real Estate Located at 3154 S. California Avenue in Chicago, Illinois; Main Channel Parcels 42.05 and 42.16.

 

In response to a public advertisement of January 4, 2017, a bid opening was held on January 24, 2017.  No bids were received for this contract.

 

On March, 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-360-12 (Re-Bid).  The minimum initial annual rental bid was lowered to $117,000.00 from $195,000.00.  

 

In response to a public re-advertisement of March 29, 2017, a bid opening was held on April 18, 2017.  The bid tabulation for this contract is:

 

CPGM REHOLDINGS, LLC                                                                                     $118,000.00 and $117,000.00

 

One hundred seventy-seven (177) companies were notified of this contract and thirteen (13) companies requested bid documents. 

                                                                                    

CPGM Reholdings, LLC, the sole bidder, submitted two different bid prices in one contract bid document.  The bid was deemed non-responsive and rejected according to page R-2 of the contract documents, which states, “Any proposal which indicates multiple or alternate bids shall be deemed a non-responsive bid and will be rejected by the Director of Procurement and Materials Management”.  The Director of Procurement & Materials Management has informed CPGM Reholdings, LLC of this action.

 

The contract will be re-advertised in the near future.

 

Respectfully Submitted, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm

Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement

Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 4, 2017