TRANSMITTAL LETTER FOR THE BOARD MEETING OF MAY 18, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 13-806-2S Television Inspection and Recording of Sewers and Manhole at Various Locations, estimated cost $2,100,000.00, Account 201-50000-612240, Requisition 1463036
Body
Contract documents and specifications have been prepared for Contract 13-806-2S, Television Inspection and Recording of Sewers and Manholes at Various Locations.
The purpose of this contract is to have a contractor available to inspect and record sewers and manholes over a three year period. The information will be used to update condition assessments of our sewers and prioritize repair and rehabilitation work.
The contract consists of several different methods to inspect the sewer including: video inspection, video inspection with a water jetter, laser profiling, and multi-sensor inspection. Also included are video recording of manholes, video recording of TARP structures, scheduled cleaning services, emergency cleaning services, and material disposal.
The estimated cost for this contract is $2,100,000.00. The estimated expenditures for 2017, 2018, 2019, and 2020 are $100,000.00, $800,000.00, $800,000.00, and $400,000.00 respectively.
The bid deposit for this contract is $105,000.00.
The contract specifications require that all work commence after approval of the contractor’s bond and shall be completed within 1095 calendar days after approval of the contractor’s bond.
The Multi-Project Labor Agreement will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will be included in this contract. The type of work to be performed under the contract is within the “Miscellaneous Contract Work” category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE), and Small Business Enterprises (SBE) utilization goals. The MBE, WBE and SBE utilization goals for this contract are: 5 percent MBE, 5 percent WBE, and 5 percent SBE.
The tentative schedule for this contract is as follows:
Advertise June 21, 2017
Bid Opening August 1, 2017
Award September 14, 2017
Completion September 14, 2020
Funds for 2017 in the amount of $100,000.00 are available in Account 201-50000-612240. Funds for subsequent years, 2018, 2019 and 2020, from Account 201-50000-612240 are contingent on the Board of Commissioners’ approval of the District’s budgets for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 13-806-2S.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2017
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