TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-419-11, Rehabilitation of Elevators, Main Office Building (MOB), estimated cost $425,000.00
Body
Dear Sir:
On March 3, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-419-11, Rehabilitation of Elevators, Main Office Building (MOB).
In response to a public advertisement of March 29, 2017, a bid opening was held on April 25, 2017. The bid tabulation for this contract is:
SOUTHWEST INDUSTRIES, INC.
DBA ANDERSON ELEVATOR CO. $354,000.00
Sixty-six (66) companies were notified of this contract being advertised and nineteen (19) companies requested specifications.
Southwest Industries, Inc. dba Anderson Elevator Co., the sole bidder, did not attend the mandatory pre-bid site walk -through and the mandatory technical conference as required according to page I-3 in the contract documents. Therefore, their bid was deemed non-responsive and rejected in the public’s best interest. The Director of Procurement and Materials Management has informed Southwest Industries, Inc. dba Anderson Elevator Co., of this action.
General Administration will re-advertise this contract as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2017