TRANSMITTAL LETTER FOR BOARD MEETING OF MAY 18, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-656-11, Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas, to WESCO Distribution Inc., in an amount not to exceed $422,889.36, Accounts 101-66000, 67000, 68000, 69000-601100, 612600, 612620, 612650 and 623070, Requisitions 1420421, 1413584, 1413254 and 1412659
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-656-11, Repair and Improve Rockwell TARP DCS Computer Systems and Allen-Bradley Equipment at Various Service Areas.
In response to a public advertisement of April 12, 2017, a bid opening was held on April 25, 2017. The bid tabulation for this contract is:
WESCO DISTRIBUTION INC. $422,889.36
Nine hundred ninety-four (994) companies were notified of this contract being advertised and ten (10) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: could not attain the parts needed and could not bid competitively. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
WESCO Distribution Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $423,000.00, placing the bid of $422,889.36 approximately equal to the estimate.
The contract will require approximately fifteen (15) people for the services.
The Multi-Project Labor Agreement (MPLA) was not included in this contract due to the specialized nature of the services required.
The Affirmative Action Ordinance, Revised Appendix D, was not included in this contract due to the specialized nature of the services required.
The work under this contract shall begin upon approval of the Contractor’s bond and terminate December 31. 2018.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-656-11 to WESCO Distribution Inc., in an amount not to exceed $422,889.36, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2017 expenditures, in the amount of $230,000.00, are available Accounts 101-66000, 67000, 68000, 69000-601100, 612600, 612620, 612650 and 623070. The estimated expenditures for 2018 are $192,889.36. Funds for the 2018 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for May 18, 2017