TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-753-11, Contract Farming at the Hanover Park Water Reclamation Plant, to Oros & Busch Application Technologies, Inc., in an amount not to exceed $452,100.00, Accounts 101-67000-612520, 612530, Requisition 1452796 (Deferred from the May 18, 2017 Board Meeting) "ADOPTED AS AMENDED REFER TO FILE ID# 17-0533A"
Body
Dear Sir:
On March 2, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-753-11, Contract Farming at the Hanover Park Water Reclamation Plant.
In response to a public advertisement of April 12, 2017, a bid opening was held on April 25, 2017. The bid tabulation for this contract is:
OROS & BUSCH APPLICATION TECHNOLOGIES, INC. $452,100.00
STEWART SPREADING, INC. $514,890.00
Two hundred thirty-one (231) companies were notified of this contract being advertised and nine (9) companies requested specifications.
Oros & Busch Application Technologies, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for the contract was $517,200.00, placing the bid of $442,100.00, approximately 12.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the specialized scope of work.
The contract will require approximately 2 to 6 people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-753-11, to Oros & Busch Application Technologies, Inc., in an amount not to exceed $452,100.00, subject to the contractor furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The contract will commence after approval of the Contractor’s Bond and terminate December 31, 2019.
Funds for the 2017 expenditures, in the amount of $150,700.00, are available in Accounts 101-67000-612520, 612530. The estimated expenditures for 2018 are $150,700.00, and for 2019 are $150,700.00. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2017