TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 17-RFP-27 Duplication of Legal Materials, Trial Records and Other Reprographic and Electronic Discovery Services for the District’s Law Department for a two-year period with an option to extend for an additional year, estimated cost $40,000.00, Accounts 101-30000-612090 and 401-50000-612090, Requisition 1464223
Body
Dear Sir:
Request for Proposal 17-RFP-27 documents have been prepared for Duplication of Legal Materials, Trial Records and Other Reprographic and Electronic Discovery Services at the request of the Law Department.
The purpose of this contract is to obtain reprographic and electronic discovery services, including pick-up and delivery, on an as needed basis for a two year period.
The estimated cost for this RFP is $25,000.00 for 2018 and $15,000.00 for 2019.
A bid deposit is not required for this RFP.
The Affirmative Action Section reviewed the request for proposal and concluded that Appendix A will not be applicable since the total expenditures for this contract will not exceed $100,000.00.
The tentative schedule for this contract is as follows:
Advertise June 14, 2017
Proposals Received July 14, 2017
Award August 3, 2017
Completion January 1, 2020
Funds for subsequent years, 2018 and 2019, will be contingent on the Board of Commissioners approval of the District’s budget for those years.
Requested, Susan T. Morakalis, Acting General Counsel, STM:LAG:TN:bh
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2017