TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 18-629-11 Rack and Pinion Manlift Inspection and Repair, estimated cost $638,761.00, Accounts 101-68000/69000-612600/612680, Requisitions 1461813 and 1461814
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 18-629-11, Rack and Pinion Manlift Inspection and Repair, at the request of the Maintenance and Operations Department.
The purpose of this contract is to provide routine monthly maintenance and as-needed repair services both during normal and outside of normal business hours for the various District TARP facilities, perform annual testing and safety inspections with a qualified elevator inspector, and submit all pertinent documents needed to acquire certificates of operation for the specified vertical transportation systems to the Office of the State Fire Marshall, for a period of three years.
The estimated cost of this contract is $638,761.00. The estimated 2018, 2019 and 2020 expenditures are $270,987.00, $198,717.00 and $169,057.00, respectively.
The bid deposit for this contract is $31,900.00.
The Multi-Project Labor Agreement (MPLA) will be included in this contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included in this contract because the services do not provide practical or cost-effective opportunities for direct or indirect subcontracting.
The tentative schedule for this contract is as follows:
Advertise August 16, 2017
Bid Opening September 12, 2017
Award October 5, 2017
Completion December 31, 2020
Funds are being requested in 2018, 2019 and 2020 in Accounts 101-68000/69000-612600/612680, and are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 18-629-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO'C:MAG:JR:jmc
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2017