TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to decrease the purchase order for professional engineering services for Contract 13-809-5C Implementation of the Watershed Management Ordinance - Phase B, with Christopher B. Burke Engineering, Ltd. in an amount of $212,068.37, from an amount of $1,048,097.04, to an amount not to exceed $836,028.67, Account 501-50000-612440, Purchase Order 3079008
Body
Dear Sir:
On October 17, 2013, the Board of Commissioners authorized the Director of Procurement and Materials Management to issue a purchase order and enter into an agreement with Christopher B. Burke Engineering, Ltd., for professional engineering services for Contract 13-809-5C, Implementation of the Watershed Management Ordinance - Phase B, in an amount not to exceed $1,248,097.04. The contract was completed on November 30, 2015.
As of May 19, 2017, the effect of change orders resulted in a decrease in the amount of $200,000.00, from the original amount awarded of $1,248,097.04. The current contract value is $1,048,097.04. The prior approved change order reflects a 16% decrease to the original contract value.
This contract is complete and it is necessary to decrease and close this purchase order.
This change order is in compliance with the Illinois Criminal Code since the change is due to circumstances not reasonably foreseeable at the time the contract was signed, and is in the best interest of the District.
It is hereby recommended that the Board of Commissioners authorize the Director of Procurement and Materials Management to execute a change order to decrease Contract 13-809-5C in an amount of $212,068.37 (20.2% of the current contract value), from an amount of $1,048,097.04, to an amount not to exceed $836,028.67.
Funds will be restored to Account 501-50000-612440.
Requested, Catherine A. O’Connor, Director of Engineering, JB: AMB
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2017
Attachment