TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-970-11, Janitorial Services at Various Locations, Groups A, B and D to Perfect Cleaning Service Corporation, in an amount not to exceed $184,110.00, and Group C to Eco-Clean Maintenance, in an amount not to exceed $31,141.00, Account 101-69000-612490, Requisition 1450843
Body
Dear Sir:
On January 19, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-970-11, Janitorial Services at Various Locations.
In response to a public advertisement of April 5, 2017, a bid opening was held on April 25, 2017. The bid tabulation for this contract is:
GROUP A: STICKNEY SERVICE AREA
ECO-CLEAN MAINTENANCE, INC. $141,298.00
PERFECT CLEANING SERVICE CORPORATION $150,000.00
CYRUS PAINTING AND DECORATING *$380,915.00
GROUP B: LOCKPORT POWERHOUSE
PERFECT CLEANING SERVICE CORPORATION $7,800.00
ECO-CLEAN MAINTENANCE, INC. $8,628.00
GROUP C: CALUMET WRP
ECO-CLEAN MAINTENANCE, INC. $31,141.00
PERFECT CLEANING SERVICE CORPORATION $31,803.00
GROUP D: EGAN WRP
PERFECT CLEANING SERVICE CORPORATION $26,310.00
ECO-CLEAN MAINTENANCE, INC. $26,803.00
CYRUS PAINTING AND DECORATING *$125,710.00
*corrected total
Two hundred ninety-six (296) companies were notified of this contract being advertised and eighteen (18) companies requested specifications.
The lowest bidder for Group A, Eco-Clean Maintenance, Inc., did not attend the mandatory pre-bid site walk-through at LASMA. Therefore, their bid was deemed non-responsive and rejected in accordance with page I-4 in the contract documents. The Director of Procurement and Materials Management has notified Eco-Clean Maintenance, Inc., of this action.
Perfect Cleaning Service Corporation, the lowest responsible bidder for Groups A, B and D, is proposing to perform the contract in accordance with the specifications. The total estimated cost for Groups A, B and D of this contract was $192,300.00, placing their bid of $184,110.00, approximately 4.2 percent below the estimate.
Eco-Clean Maintenance, Inc., the lowest responsible bidder for Group C, is proposing to perform the contract in accordance with the specifications. The estimated cost for Group C of this contract was $35,000.00, placing their bid of $31,141.00, approximately 11 percent below the estimate.
The Affirmative Action Ordinance, Revised Appendix D applies to Group A only for this contract. Perfect Cleaning Service Corporation is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract is 20 percent MBE, 9 percent WBE, and bidder offers themselves to satisfy the SBE participation.
The Multi-Project Labor Agreement (MPLA) is not included in this contract because the classification of work does not fall within the provisions of the MPLA.
The contract will require approximately eight (8) people for the services.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-970-11, Groups A, B and D to Perfect Cleaning Service Corporation, in an amount not to exceed $184,110.00, and Group C to Eco-Clean Maintenance, Inc., in an amount not to exceed $31,141.00, subject to the contractors furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under his contract shall commence five days after approval of the Contractor’s Bond and terminate twelve months thereafter.
Funds are available in Account 101-69000-612490.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2017
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