TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 1, 2017
COMMITTEE ON ENGINEERING
Mr. David St. Pierre, Executive Director
Title
Authority to enter into an agreement with the Illinois Department of Transportation and to make payment to the Illinois Department of Transportation in an amount not to exceed $100,100.00. Account 401-50000-612400
Body
Dear Sir:
The Illinois Department of Transportation (IDOT) as part of Contract 60J13 will be reconstructing the culvert which conveys the Middle Fork of the North Branch Chicago River under Illinois 68 (Dundee Road). The District has intercepting sewers in the vicinity of the project, and a manhole and a section of sewer must be relocated as part of the project. IDOT is requesting the District to enter into an agreement for IDOT reconstruction of the manhole and sewer section with reimbursement by the District, in accordance with right-of-way requirements. IDOT has completed the plans for the outfall reconstruction and formulated a cost estimate for the work of $100,100.00. Upon award of the IDOT contract, the District will pay by direct voucher $80,080.00 or 80% of the cost estimate. Upon completion and inspection of the work, the District will pay the remainder of the actual cost of the work not to exceed a total of $100,100.00. Should the actual cost of the work exceed that amount, an additional request to the Board of Commissioners would be made after review by the Engineering Department.
The Engineering Department has reviewed the IDOT request and considers it reasonable. Based on the foregoing, it is requested that the Board of Commissioners grant authority to enter into an agreement with IDOT, and to authorize payment, by direct vouchers, in an amount not to exceed $100,100.00 to IDOT for the reconstruction of the District’s manhole and sewer. It is further requested that the Chairman of the Committee on Finance, Executive Director and Clerk be authorized to execute said agreement on behalf of the District, as well as any documents necessary to effectuate the transaction and conveyance, upon approval by the Director of Engineering as to technical matters and by the General Counsel as to form and legality.
Funds are available in account 401-50000-612400.
Requested, Catherine A. O’Connor, Director of Engineering, WSS:KMF
Recommended, David St. Pierre, Executive Director
Respectfully Submitted, Frank Avila, Chairman Committee on Engineering
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 1, 2017