TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to advertise Contract 17-633-11 Furnish and Deliver Polymer, estimated cost $23,931,600.00, Accounts 101-67000/68000/69000-623560, Requisitions 1464035, 1464238 and 1464049
Body
Dear Sir:
Contract documents and specifications have been prepared for Contract 17-633-11 Furnish and Deliver Polymer, at the request of the Maintenance and Operations Department.
The purpose of this contract is to procure polymer for thickening sludge for an approximate 3-year period.
The estimated cost for this contract is $23,931,600.00. The estimated 2017, 2018, 2019 and 2020 expenditures are $2,040,801.00, $7,976,000.00, $7,987,000.00 and $5,927,799.00, respectively.
The bid deposit for this contract is $480,000.00.
The Multi-Project Labor Agreement (MPLA) will not be included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D will not be included because it is primarily a furnish and deliver contract.
The tentative schedule for this contract is as follows:
Advertise July 19, 2017
Bid Opening August 8, 2017
Award August 31, 2017
Completion December 31, 2020
Funds for the 2017 expenditure are available in Accounts 101-67000/68000/69000-623560. Funds for subsequent years, 2018, 2019 and 2020 are contingent on the Board of Commissioners' approval of the District's budget for those years.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to advertise Contract 17-633-11.
Requested, John P. Murray, Director of Maintenance and Operations, BAP:SO'C:MAG:JR:SSG
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017