TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase order for Contract 17-703-21, Furnish and Deliver a Stake Body Truck and a Dump Truck to the North Service Area, Items 1 and 2, to Rush Truck Centers of Illinois d/b/a Rush Truck Center, Chicago, in an amount not to exceed $265,000.00, Account 201-50000-634860, Requisition 1441294
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-703-21, Furnish and Deliver a Stake Body Truck and a Dump Truck to the North Service Area.
In response to a public advertisement of April 26, 2017, a bid opening was held on May 16, 2017. The bid tabulation for this contract is:
ITEM 1 - STAKE BODY TRUCK
RUSH TRUCK CENTERS OF ILLINOIS D/B/A
RUSH TRUCK CENTER, CHICAGO $101,000.00
ITEM 2 - DUMP TRUCK AND SNOWPLOW
RUSH TRUCK CENTERS OF ILLINOIS D/B/A
RUSH TRUCK CENTER, CHICAGO $164,000.00
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reason for not bidding: could not provide the vehicles requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Three hundred forty-nine (349) companies were notified of this contract being advertised and thirteen (13) companies requested specifications.
Rush Truck Centers of Illinois d/b/a Rush Truck Center, Chicago, the sole bidder, is proposing to perform the contract in accordance with the specifications. The total estimated cost of this contract is $275,000.00, placing their bid of $265,000.00 approximately 3.6 percent below the estimate.
The contractor shall furnish the stake body truck within 150 calendar days from the mailing date of the purchase order. The contractor shall deliver the dump truck and snowplow within 180 calendar days from the mailing date of the purchase order.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue a purchase order for Contract 17-703-21, Items 1 and 2, to Rush Truck Centers of Illinois d/b/a Rush Truck Center, Chicago, in an amount not to exceed $265,000.00.
The bid deposit, in the amount of $5,500.00, will be retained in lieu of a performance bond, which is satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds are available in Account 201-50000-634860.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017