TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-017-11, Furnish and Deliver Electrical Supplies and Wire to Various Locations for a One (1) Year Period, Group A to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $72,074.12, and Group B to Everlights, Inc., in an amount not to exceed $37,386.22, Account 101-20000-623070
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-017-11 furnish and deliver electrical supplies and wire to various locations for a one (1) year period, beginning approximately July 1, 2017 and ending June 30, 2018.
In response to a public advertisement of April 19, 2017, a bid opening was held on May 9, 2017. The bid tabulation for this contract is:
GROUP A: ELECTRICAL SUPPLIES
HELSEL-JEPPERSON ELECTRICAL, INC. *$72,074.12
GRAYBAR ELECTRIC COMPANY, INC. $75,252.41
BROOK ELECTRICAL SUPPLY *$122,875.00
GROUP B: WIRE
EVERLIGHTS, INC. *$37,386.22
BROOK ELECTRICAL SUPPLY *$37,980.71
CICERO MANUFACTURING & SUPPLY COMPANY, INC. $40,135.37
HELSEL-JEPPERSON ELECTRICAL, INC. $41,863.95
GRAYBAR ELECTRIC COMPANY, INC. $45,318.81
EVERGREEN SUPPLY COMPANY $47,368.11
ROOT BROTHERS MANUFACTURING & *$87,796.39
SUPPLY COMPANY
*corrected total
Seven hundred and four (704) companies were notified of the contract being advertised and twenty eight (28) companies requested specifications.
Helsel-Jepperson Electrical, Inc., the lowest responsible bidder for Group A, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group A is $76,000.00, placing the bid of $72,074.12 approximately 5.2 percent below the estimate.
Everlights, Inc., the lowest responsible bidder for Group B, is proposing to perform the contract in accordance with the specifications. The estimated cost of Group B is $44,000.00, placing their bid of $37,386.22 approximately 15 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D is not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-017-11, Group A to Helsel-Jepperson Electrical, Inc., in an amount not to exceed $72,074.12, and Group B to Everlights, Inc., in an amount not to exceed $37,386.22.
Purchase orders will be issued when material is required. Payment will be based on the unit cost as indicated in the contract documents.
There was no bid deposit required for this contract.
Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017
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