TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-627-11, Repairs to Air Compressors and Air Dryers at Various Locations, to Anchor Mechanical, Inc., in an amount not to exceed $92,232.00, Accounts 101-67000, 68000, 69000-612600, 612650, Requisitions 1459485, 1459489 and 1459500
Body
Dear Sir:
On March 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-627-11, Repairs to Air compressors and Air Dryers at Various Locations.
In response to a public advertisement of May 10, 2017, a bid opening was held on May 30, 2017. The bid tabulation for this contract is:
ANCHOR MECHANICAL, INC. $92,232.00
Six hundred seventy-nine (679) companies were notified of this contract being advertised and twenty-three (23) companies requested specifications.
The Director of Procurement and Materials Management has reviewed the bidders’ list for this contract, and is satisfied that the market for this service has been adequately solicited. A planholders’ survey revealed the following reasons for not bidding: did not have qualified people and could not perform the work requested. In light of these findings, the Director of Procurement and Materials Management is of the opinion that the bid received is a fair and reasonable price, and nothing would be gained by rejecting the sole bid and re-advertising this contract.
Anchor Mechanical, Inc., the sole bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $94,800.00, placing the bid of $92,232.00 approximately 2.7 percent below the estimate.
Anchor Mechanical, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately one (1) people for the services.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract due to the specialized nature of the services required and because the estimate is less than the minimum threshold established by Section 4 of the Affirmative Action Ordinance.
The work under this contract shall commence upon approval of the Contractor’s bond and terminate three years thereafter.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-627-11 to Anchor Mechanical, Inc., in an amount not to exceed $92,232.00, subject to the contractors furnishing a performance bond in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
Funds for the 2017 expenditures, in the amount of $14,718.00, are available Accounts 101-67000, 68000, 69000-612600, 612650. The estimated expenditure for 2018 is $32,072.00, for 2019 is $32,072.00 and for 2020 is $13,370.00. Funds for the 2018, 2019 and 2020 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for that year.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017