TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-070-11, Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, to Evergreen Supply Co., in an amount not to exceed $40,267.23, Account 101-20000-623070
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-070-11, Furnish and Deliver Miscellaneous Batteries to Various Locations for a One (1) Year Period, beginning approximately July 1, 2017 and ending June 30, 2018.
In response to a public advertisement of April 19, 2017, a bid opening was held on May 9, 2017. The bid tabulation for this contract is:
EVERGREEN SUPPLY CO. $40,267.23
GOBEECH LLC *$43,654.61
ROOT BROthers Mfg. & SUPPLY CO. *$44,256.42
PRODUCTION DISTRIBUTION COMPANIES *$47,336.75
J.P. SIMONS & CO. $54,640.59
Atlas & associates, inc. $62,702.72
*corrected total
One thousand one hundred and ten (1110) companies were notified of this contract being advertised and thirty-seven (37) companies requested specifications.
Evergreen Supply Co., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $45,000.00, placing the total bid of $40,267.23, approximately 10.5 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-070-11, to Evergreen Supply Co., in an amount not to exceed $40,267.23.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017
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