TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-605-22 (Re-Bid), Installation of a Drainage Tile and Bioreactors at the Prairie Plan Site in Fulton County, Illinois, estimated cost $150,000.00
Body
Dear Sir:
On July 7, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-605-21, Installation of a Drainage Tile and Bioreactors at the Prairie Plan Site in Fulton County, Illinois.
In response to a public advertisement of August 31, 2016, a bid opening was held on September 20, 2016. No bids were received for this contract.
In response to a public re-advertisement of March 29, 2017, a bid opening was held on April 25, 2017. The bid tabulation for this contract is:
C & L TILING, INC. $119,900.00
D BROOKS EXCAVATING, INC. $146,700.00
One hundred fifty-two (152) companies were notified of this contract being advertised and twenty-five (25) companies requested specifications.
A review of the bids submitted by C & L Tiling, Inc., and D Brooks Excavating, Inc., revealed that they requested a waiver for the entire MBE, WBE and SBE participation on this contract. A review by the Diversity Administrator indicates that both bids, based upon their insufficient Good Faith Efforts, are not in apparent compliance with the requirements of the Affirmative Action Ordinance, Revised Appendix D. Therefore, the waiver requests should not be granted.
The Director of Procurement and Materials Management concurs with the Diversity Administrator and the bids were considered non-responsive and rejected in accordance with Section 12(e) of the Affirmative Action Ordinance Revised Appendix D where the Director determines that a bidder has not made Good Faith Efforts, the Director shall declare the bid submission non-responsive and will reject the bid. The Director of Procurement and Materials Management has informed C & L Tiling, Inc., and D Brooks Excavating, Inc., of this action.
The Maintenance and Operations Department will re-advertise as soon as possible.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017