TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-053-11, Furnish and Deliver Lamps to Various Locations for a One (1) Year Period, to Neher Electric Supply, Inc., in an amount not to exceed $30,406.68, Account 101-20000-623070
Body
Dear Sir:
On February 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-053-11 furnish and deliver lamps to various locations for a one (1) year period, beginning approximately June 1, 2017 and ending May 31, 2018.
In response to a public advertisement of March 1, 2017, a bid opening was held on March 21, 2017. The bid tabulation for this contract is:
EVERLIGHTS, INC. *$28,141.80
NEHER ELECTRIC SUPPLY, INC. $30,406.68
HELSEL - JEPPERSON ELECTRICAL, INC. $32,062.46
PRODUCTION DISTRIBUTION COMPANIES $34,440.90
CRESCENT ELECTRIC SUPPLY COMPANY $35,553.40
GRAYBAR ELECTRIC COmpany, inc. $35,880.58
MIDWEST LIGHTING, iNC. $36,058.92
ENGLEWOOD ELECTRICAL SUPPLY $38,531.38
DIVISION OF WESCO, INTERNATIONAL
BROOK ELECTRICAL SUPPLY COMPANY $39,811.32
WESTAR LEASING, INC. *$55,526.98
*corrected total
Seven hundred and three (703) companies were notified of this contract being advertised and forty- three (43) companies requested specifications.
The low bid submitted by Everlights, Inc., offered substitute material on thirteen (13) items that did not meet contract specifications. The incorrect descriptions include: wattage, rated life, color rendering index (CRI), color temperature, lumens, amperage, voltage and significant variations in the bulb shape. Therefore, the bid is being rejected for not meeting contract specifications and in the public’s best interest. The Director of Procurement and Materials Management has notified Everlights, Inc., of this action.
Neher Electric Supply, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract was $40,000.00, placing the total bid of $30,406.68, approximately 24 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) was not included in this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-053-11, to Neher Electric Supply, Inc., in an amount not to exceed $30,406.68.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents.
There is no bid deposit for this contract.
Funds are available in Account 101-20000-623070.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:tc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017
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