TRANSMITTAL LETTER FOR BOARD MEETING OF JUNE 15, 2017
Committee on procurement
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, Groups A and B, to Super Roco Steel & Tube, Ltd. II in an amount not to exceed $83,850.80, Account 101-20000-623030
Body
Dear Sir:
On April 6, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids, Contract 17-004-11, Furnish and Deliver Miscellaneous Steel and Stainless Steel to Various Locations for a One (1) Year Period, beginning approximately July 1, 2017 and ending June 30, 2018.
In response to a public advertisement of April 19, 2017, a bid opening was held on May 9, 2017. The bid tabulation for this contract is:
GROUP A: Miscellaneous Steel
SUPER ROCO STEEL & TUBE, LTD. II *$53,246.90
NAPCO STEEL, INC *$56,834.60
ATLAS & ASSOCIATES, INC $63,215.00
GROUP B: Stainless Steel
SUPER ROCO STEEL & TUBE, LTD. II *$30,603.90
NAK-MAN CORPORATION *$37,772.70
ATLAS & ASSOCIATES, INC $45,004.00
ROOT BROTHERS MANUFACTURING & SUPPLY COMPANY *$60,632.33
*corrected Total
One hundred and ninety-four (194) companies were notified of this contract being advertised and fourteen (14) companies requested specifications.
Super Roco Steel & Tube, Ltd. II, the lowest bidder for Groups A and B, is proposing to perform the contract in accordance with the specifications. The estimated cost for this contract is $100,000.00, placing the total bid of $83,850.80, approximately 16.1 percent below the estimate.
The Multi-Project Labor Agreement (MPLA) is not applicable to this contract because it is primarily a furnish and deliver contract.
The Affirmative Action Ordinance, Revised Appendix D was not included in this contract because it is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-004-11, Groups A and B, to Super Roco Steel & Tube, Ltd. II, in an amount not to exceed $83,850.80.
Purchase orders will be issued for the material as required. Payment will be based on the unit cost as indicated in the contract documents. No bid deposit is required for this contract.
Funds are available in Account 101-20000-623030.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:MS:cc
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for June 15, 2017
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