TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on advertisement of Request for Proposal 17-RFP-30, Professional Services to Conduct Phosphorus Removal Feasibility Studies for the Stickney, Calumet, and Terrence J. O’Brien Water Reclamation Plants, estimated cost $850,000.00, Account 201-50000-612430, Requisitions 1464229, 1464230, and 1464231
Body
Dear Sir:
Request for Proposal (RFP) documents have been prepared for professional services to conduct Phosphorus Removal Feasibility Studies for the Stickney, Calumet and Terrence J. O’Brien (O’Brien) Water Reclamation Plants (WRPs), at the request of the Monitoring and Research Department. This contract begins the first quarter of 2018 and ends December 31, 2019.
The purpose of this contract is to provide professional services to conduct a phosphorus removal feasibility study along with supplemental tasks to complement the study or meet other Metropolitan Water Reclamation District of Greater Chicago objectives for the Stickney, Calumet, and O’Brien WRPs. These feasibility studies are required conditions in the new National Pollutant Discharge Elimination System permits for these WRPs, which are expected to be issued soon. The potential proposers will perform the following tasks for one or more of the three WRPs:
1. Conduct a feasibility study
2. Develop or update whole plant hydraulic model
3. Develop whole plant process model
4. Conduct an aeration study
The estimated cost for this RFP is $850,000.00. The estimated 2018 and 2019 expenditures are $575,000.00 and $275,000.00, respectively. A bid deposit is not required for this RFP. The contract specifications require that all work commence in 2018 and end in 2019.
Appendix A will be included in this RFP. The type of work to be performed under this contract is within the professional services category for establishing Minority-owned Business Enterprises (MBE), Women-owned Business Enterprises (WBE) and/or Small Business Enterprises (SBE) goals. The MBE, WBE and/or SBE goals for this contract are: 20 percent MBE, 10 percent WBE, and 10 percent SBE.
The tentative schedule for this contract is as follows:
Advertise July 19, 2017
Bid Opening September 1, 2017
Award January 15, 2018
Completion (Feasibility Studies) April 2019
Completion (Other Contract Work) December 31, 2019
Funds for the 2018 and 2019 expenditures, in Account 201-50000-612430, are contingent on the Board of Commissioners’ approval of the District’s budgets for those years.
Requested, Edward W. Podczerwinski, Acting Director of Monitoring and Research, EWP:KB:DKS:vv
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017