TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Report on rejection of bids for Contract 16-803-21, Furnish, Deliver and Install HVAC Systems at the Calumet Water Reclamation Plant, estimated cost $180,000.00
Body
Dear Sir:
On March 16, 2017, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 16-803-21, Furnish, Deliver and Install HVAC Systems at the Calumet Water Reclamation Plant.
In response to a public advertisement of May 24, 2017, a bid opening was held on June 13, 2017. The bid tabulation for this contract is:
AMBER MECHANICAL CONTRACTORS, INC. $310,000.00
Six hundred thirty (630) companies were notified of this contract being advertised and seventeen (17) companies requested specifications.
The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20% MBE, 9% WBE, and 10% SBE. A review of the bid submitted by Amber Mechanical Contractors, Inc., revealed that they stated names of MBE, WBE, and SBE firms only on their utilization plan. They did not state a dollar value or percentage of participation equal to or greater than each of the contract goals on their MBE, WBE, and SBE Utilization Plan or the Subcontractors’ Letters of Intent. The dollar value or percentage of participation information is required with submission of the bid.
As a result, the bid submitted by Amber Mechanical Contractors, Inc., is considered non-responsive in accordance with Section 13, Compliance Review under (a) (ii) of the Affirmative Action Ordinance, Revised Appendix D. The Director of Procurement and Materials Management has notified Amber Mechanical Contractors, Inc., of this action.
In addition, the bid value of $310,000.00 is approximately 72% over the $180,000.00 estimate, which is considered too high for an award on this contract.
The contract will be re-advertised.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017