TRANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Issue purchase orders to Emerson Process Management Power & Water Solutions, Inc., to provide Emerson Ovation Distributed Control System (DCS) and ControlWave Programmable Logic Controller (PLC) Parts to Various Locations, in a total amount not to exceed $1,013,000.00, Accounts 101-66000, 67000, 69000-623270
Body
Dear Sir:
Authorization is requested to issue purchase orders to Emerson Process Management Power & Water Solutions, Inc., to provide replacement Emerson Ovation distributed control system (DCS) and ControlWave programmable logic controller (PLC) parts to various locations, on an as needed basis for a two and one half year period ending December 31, 2019. The DCS systems perform process control of the District’s waterways.
Emerson Process Management Power & Water Solutions, Inc., the sole source manufacturer and distributor for Ovation and ControlWave products, has submitted prices for the parts required. Inasmuch as Emerson Process Management Power & Water Solutions, Inc., is the only source of supply for the parts required, nothing would be gained by advertising for bids (Section 11.4 of the Purchasing Act).
Emerson Process Management Power & Water Solutions, Inc., is registered and in good standing with the State of Illinois.
The Multi-Project Labor Agreement is not applicable because this is primarily a furnish and deliver contract.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to issue purchase orders to Emerson Process Management Power & Water Solutions, Inc., in an amount not to exceed $1,013,000.00, on an as-needed basis ending December 31, 2019. Purchase orders will be issued when the material is required. Payment will be based on the unit cost received by the vendor.
Funds for purchase orders to be issued under this Board authority will be limited by pricing periods for Accounts 101-66000, 67000, 69000-623270. The estimated expenditures for 2017 are $291,000.00, for 2018 are $361,000.00, and for 2019 are $361,000.00. Funds for 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Requested, John P. Murray, Director of Maintenance and Operations
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:JN:kp
Respectfully Submitted, Barbara J. McGowan, Chairman Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017