20RANSMITTAL LETTER FOR BOARD MEETING OF JULY 6, 2017
COMMITTEE ON PROCUREMENT
Mr. David St. Pierre, Executive Director
Title
Authority to award Contract 17-618-12 (Re-Bid), Furnish and Deliver HVAC and Refrigeration Parts and Services, to Autumn Construction Services, Inc., in an amount not to exceed $255,977.92, Accounts 101-67000, 68000, 69000-612680, 623070, 623270, Requisitions 1446468, 1446472, 1446473, 1446474, 1446475 and 1446931
Body
Dear Sir:
On December 15, 2016, the Board of Commissioners authorized the Director of Procurement and Materials Management to advertise for bids Contract 17-618-11, Furnish and Deliver HVAC and Refrigeration Parts and Services.
In response to a public advertisement of February 8, 2017, a bid opening was held on March 7, 2017. No bids were received for this contract.
In response to a public re-advertisement of May 24, 2017, a bid opening was held on June 13, 2017. The bid tabulation for this contract is:
AUTUMN CONSTRUCTION SERVICES, INC. $255,977.92
ANCHOR MECHANICAL, INC. $266,110.00
Six hundred eighty (680) companies were notified of this contract being advertised and sixteen (16) companies requested specifications.
Autumn Construction Services, Inc., the lowest responsible bidder, is proposing to perform the contract in accordance with the specifications. The estimated cost of this contract was $271,900.00, placing their bid of $255,977.92, approximately 5.9 percent below the estimate.
Autumn Construction Services, Inc., has executed the Multi-Project Labor Agreement (MPLA) certificate as required. It is anticipated that the following construction trades will be utilized on this contract: pipefitters, machinists, electricians and sheet metal workers. The list of construction trades is not intended to confer any rights or jurisdiction upon any union or unions.
The contract will require approximately ten (10) people for the services.
Autumn Construction Services, Inc., is in compliance with the Affirmative Action Ordinance, Revised Appendix D as indicated on the attached report. The Minority Business Enterprise (MBE), Women Business Enterprise (WBE) and Small Business Enterprise (SBE) utilization goals for this contract are 20 percent MBE, and bidder offers themselves to satisfy the WBE and SBE participation.
In view of the foregoing, it is recommended that the Director of Procurement and Materials Management be authorized to award Contract 17-618-12 (Re-Bid), to Autumn Construction Services, Inc., in an amount not to exceed $255,977.92, subject to the contractor’s furnishing performance bonds in form satisfactory to the Law Department and approved by the Director of Procurement and Materials Management.
The work under this contract shall commence upon approval of the Contractor’s Bond and terminate December 31, 2019.
Funds for the 2017 expenditures, in the amount of $54,314.50, are available in Accounts 101-67000, 68000, 69000-612680, 623070, 623270. The estimated expenditures for 2018 are $99,770.78, and for 2019 are $101,892.64. Funds for the 2018 and 2019 expenditures are contingent on the Board of Commissioners’ approval of the District’s budget for those years.
Recommended, Darlene A. LoCascio, Director of Procurement and Materials Management, DAL:SEB:cm
Respectfully Submitted, Barbara J. McGowan, Chairman, Committee on Procurement
Disposition of this agenda item will be documented in the official Regular Board Meeting Minutes of the Board of Commissioners for July 6, 2017
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